Company
Event Manager
We are currently looking for a professional Event Manager to organize and run several types of events, such as our annual scientific conference, donor appreciation events, Journal Club, webinars, and panel discussions. It is a part-time job with the potential to become full-time. By organizing the events, the event manager contributes to the company’s efforts to support research on aging by nurturing scientific communication and helps to build a grassroots movement to advocate for rejuvenation biotechnology.
Qualities of the ideal candidate
- Bachelor’s degree in Public Relations, Communications, or Hospitality or equivalent experience
- Event management experience for over 3 years with demonstrable success of running large events (over 200 participants per event)
- Strong negotiation skills, leadership, and adaptability
- Excellent communication, marketing, and sales skills
- Team player abilities, good interpersonal skills
- Ability to multitask
- Good time management
- Proficiency in office software, fast learning of virtual event platforms
- US resident
Essential responsibilities
- Working with the outreach coordinator to develop an annual plan of events
- Working with the outreach coordinator to prepare plans of organizing events, define budgets and deadlines for other departments that are involved in the organizing, and coordinating their work
- Coordinating the development of programs in collaboration with the organizing/program committee and coordinating the preparation of pre-recorded content (online events)
- Researching and selecting a venue (offline) or a partner virtual platform (online) along with suppliers and contractors, negotiating the best deal, and supervising the delivery of services, including transportation and accommodation.
- Promoting events on social media to ensure ticket sales and high attendance
- Preparing sponsorship offers and reaching out to potential sponsors and partners to ensure their support
- Setting up online events in the virtual platform, setting up integrations, and providing all types of participants with access details and support
- Recruiting, instructing, and leading the personnel required for running the event (volunteers and staff members)
- Ensuring compliance with health and safety rules of the venue (for offline events)
- Inviting journalists
- Coordinating all operations on event days, including proactive prevention and resolution of any issues and scheduling collisions
- Coordinating video editing and publishing of the recordings
- Organizing surveys and post-conference analysis of results
Non-essential responsibilities
- Assisting in preparing the book of abstracts
- Assisting in the development of design concepts for events
- Providing a written report on each event for the annual report of the organization
Compensation: $1500 per month for ~25 hours per week