Cambrian Biopharma is a diversified R&D platform company built on a new model for drug discovery and development. We partner with leading academic institutions and scientists all over the world to build new medicines, providing capital and expertise to advance a pipeline of drug development programs with a shared theme.
Cambrian is unique among biotech companies due to its focus on a specific field of scientific research: the basic biology of aging, also known as geroscience. Drugs that target the Hallmarks of Aging can be exceptionally powerful medicines that could extend the healthiest years of life. Our approach is to build a pipeline that cultivates multiple diversified assets thus mitigating the inherent risk of drug development and maximizing the odds that Cambrian will create multiple life-changing therapeutics that receive regulatory approval.
The Executive Assistant & Office Manager is responsible for providing multi-level, comprehensive support to the Chief Operating Officer (COO) as well as managing all aspects of our NYC office. The COO is very hands-on and handles a myriad of projects and activities. Tasks will vary widely, from administrative support to leading special projects, from personal errands to mission-critical information gathering. Through regular communication and proactive decision-making, the position is expected to understand the COO's schedule and priorities and support her in maximizing her time and focus. The day-to-day responsibilities will include but not be limited to making travel and meeting arrangements, calendaring, interfacing with vendors, drafting correspondence, undertaking ad hoc research, managing all office related needs, and other duties as assigned.
The ideal candidate will be a polished, smart, passionate, caring, and self-motivated Executive Assistant (EA). The right candidate will bring energy, integrity, accuracy, and discipline. The EA will have the ability to understand and anticipate the needs of the COO to help her stay ahead on her priorities. An exceptional EA will relish the challenge of hundreds of follow-ups and meetings to manage and get the details right every time. The person filling this role will have exposure to a diverse team working on interesting projects with prominent, inspiring people all over the world in a values-driven start-up culture.
Administrative Support to COO:
Manage COOs calendar, billing and expenses, and communications. Monitor, organize, and prioritize incoming communications, as well as prompt COO on high urgency items while allowing time for her to address these items in her schedule.
Maintain continuous alignment with the COO's aspirations, priorities, agenda, and messaging, and be able to represent the COO internally and outside of the organization. Recommend and initiate changes to company and COO processes and procedures to improve efficiency and effectiveness.
Manage COOs travel including researching and creating flight itineraries and accommodations, monitoring flight status in the event of delays, re-routing as needed in real-time, coordinating ground transportation, location research; back up planning; preparing visas or global entry documents.
Review communications and information (e.g., emails, brochures, instructions, requests, etc) on behalf of the COO. Proof and prepare correspondence, presentation templates, memos, invoices, reports and other documents
Act as the lead on coordinating, planning, and executing outcomes-based meetings from start to finish. Prepare agendas, attendee bios, capturing minutes and following up on items, policies, and other documentation to maintain and update both internal and external communications clearly and efficiently. Attend meetings with the COO, take notes, record minutes, and create and distribute action items
Apply strong research experience to investigate a wide range of topics and provide relevant information/options.
Manage the execution of special projects and initiatives on behalf of the COO as well as ad-hoc requests as they arise, sometimes of a personal nature.
Serve as backup support to Executive Assistant to CEO as needed.
Manage all aspects of the office including, but not limited to, office maintenance, receiving and distribution of mail, ordering office supplies, ordering snacks, drinks, and porter service to keep breakrooms stocked and clean, and maintaining office equipment
Work closely with executives and leadership on planning and execution of culture and engagement events such as regular team on-sites
Initiates facility repair requests with building management and/or outside vendors and follows up through completion
Handle all necessary safety protocols to support a safe and healthful office
Other various administrative tasks, as deemed necessary in support of executive team or the office
Other duties as assigned.
Bachelor’s degree preferred from an accredited university or Associates degree with relevant experience.
Minimum 3-5 years experience in a high volume, fast paced, intense environment, at least 2 years supporting a C-level or other executive or entrepreneur with a preference towards candidate with exposure to investor relations
Knowledge of the bio-tech, pharma or life science sector beneficial
Start-up, biotech, or PE backed venture fund experience preferred
Proficient with calendaring in Google and Gmail, ability to schedule across time zones
High degree of integrity and discretion in dealing with confidential matters
Impeccable organizational, time management, multi-tasking, prioritization and logistics skills
Exceptional accuracy and technical aptitude. Able to grasp new systems and tools quickly and apply them effectively
Reliable, proactive, sense of urgency, strong work ethic and can-do attitude
Strong EQ skills are critical; always leaving a strong positive impression from all interactions
Ability to make complicated decisions independently when needed and delegate issues upward for support under tight deadlines
Creative, flexible and resourceful - must be able to work independently and know when/how to ask for help
Ability to stay calm, cool, and focused in stressful times and maintain a professional demeanor.
Highly motivated, a “roll-up-your sleeves” attitude to work requirements, able to multi-task and meet rigorous timelines
Excellent project management and prioritization skills including ability to handle multiple tasks and work in a fast-paced, time-sensitive environment with constantly changing parameters.
Excellent written, verbal and interpersonal communication skills in a wide array of situational settings from C-level interaction to core team members
A strong team player who supports the team and embraces ownership, accountability, and responsibility. High client service orientation and attitude
Ability to give what it takes: demanding hours, with scheduling flexibility, with a start-up attitude of intense dedication
Opportunities to shape new and exciting science and build teams that bring novel therapeutics to patients in need
Exposure to the biotech company life cycle and industry
A dynamic, mission-driven, and entrepreneurial company culture
Access to our network of international decision-makers and investors
Competitive salary + equity
12 company holidays and an unlimited vacation policy
Multiple health, vision, and dental insurance plans to choose from, including no-monthly-premium options supporting individuals and families
Cambrian Biopharma is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training