Human Resources Associate

Longeveron, Inc. is seeking to fill the position of full-time Human Resources Associate, in Miami, Florida. This position is an in-house position. The associate position performs duties: policies and procedures; record keeping and documentation; payroll and HRIS; employee relations; recruiting, hiring and employment; benefits processing and scheduling. This position requires an extremely perceptive person who can relate to individuals at all levels within the company. The Associate must be detail oriented and sensitive to personal and private individual information, company and business needs with forward thinking ability of the company’s Mission and Vision. The ideal candidate must have 10 years’ experience in human resources, talent acquisition operations, and/or people and benefit management

Essential Functions

Recruiting and Hiring:

• Work closely with and assist hiring managers throughout the process to ensure a positive hiring experience for everyone involved.
• Process parts of the recruitment tasks as needed, for example scheduling interviews and conducting reference checks.
• Create interview kits and ensure receipt of all pertinent information prior to and after each candidate interviews.
• Facilitate the pre-interview meeting(s) with the interview team to train interviewers
• Process new hires on the HRIS and create necessary documentation, working in conjunction with the accounting department to ensure correct and timely payroll processing.
• Manage the orientation and onboarding process:
• Ensure that all new hires receive necessary information and attention per HR policy, processes, and practices.
• Ensure that employees gain an understanding of benefits plans and enrollment provisions.
• Ensure correct and timely completion of new hire information and forms, including payroll and benefits.
• Administer new hire process by communicating with hiring managers to ensure all needs are met.
• Create and facilitate onboarding of all new employees.

Benefits and Payroll administration:

• Manage the administrative functions of the annual open enrollment period including the following: arrange for distribution of information such as plan summary materials and required notices, assist with communicating changes to employees and arrange information sessions for staff. Train and assist employees with benefits enrollment as necessary to ensure correct and timely processing of information. Process changes and enrollments within deadlines.
• Administer Longeveron/TriNet’s benefits plans including enrollments and changes by monitoring employee eligibility. Process required documents to ensure accurate record keeping and proper deductions.
• Maintain all documentation and files as dictated by governing agencies through the applicant to employee process.
• Process employee information through all stages of employment.
• Process employee terminations, as necessary.

Providing HR support:

• Provide appropriate support to staff and supervisors on different HR functional areas.
• Partner with CFO with compliance reporting requirements as necessary. Knowledge of legal / compliance requirements and changes, as required.
• Create and maintain company and HR department policies and processes.
• Maintain and process unemployment notices in a timely, efficient manner.
• Oversee different organizational events that are the responsibility of the HR department.
• Conduct employment verifications as needed in a timely manner
• Provide technical support to internal and external stakeholders
• Partner with stakeholders to complete various HR Department initiatives
• Provide guidance and leadership to the management team; assists with resolution of human resource, compensation, and benefits questions, concerns, and issues.
• Ensures compliance with employment, benefits, insurances, safety, and other laws, regulations, and requirements.
• Maintain knowledge of laws, regulations, and best practices in employment law, human resources, and talent management.
• Co-create and oversee the annual performance review process

Document Retention:

• Maintain all employee and applicant documentation and files as dictated by governing agencies.
• Process employee information from the recruitment stage through termination.
• Ensure consistently compliant and updated employee personnel files
• Maintain updated employee records on the HRIS system as well as in all other necessary formats

Other:

• Work effectively and collaboratively with others, both internally and externally.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Bachelor’s Degree and 5 years of direct HR experience in various functional areas. PHR certification preferred
• Proven experience in the processing of HR programs.
• Proficient using Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, etc.)
• Detail-oriented and with demonstrated ability to analyze, produce and present relevant information.
• Understanding of relevant legal requirements in relation to employment law and its application to the department’s day-to-day work, company policy documentation and staff welfare.
• Able to work in a collaborative work environment
• Strong organization skills
• Ability to interact with employees on all levels in a professional manner.
• Ability to work in a professional, confidential, and collaborative capacity.
• Ability to resolve complex issues and prioritize tasks.
• Excellent written and verbal communication skills.
• Excellent customer service skills
• Ability to interact in a virtual environment