Executive Assistant

Retro Biosciences is a fast-growing biopharma startup using high-throughput, high-dimensional approaches to develop therapies for diseases driven by the biology of aging. We are looking to expand our exceptional team at our Redwood City location. 

We are looking for a highly organized and self-motivated Executive Assistant who craves a challenge and feels energized to roll up their sleeves. The Executive Assistant will support several senior executive team members in a fast-paced, ever-evolving environment. You’ll be responsible for the leadership team’s calendars, helping them with meeting prep and note-takings, and provide other operational support as needed. You'll need to apply your discretion, and good judgment as you work across various teams and competing priorities. 

Primary responsibilities:

• Support the CEO in all administrative functions including calendaring, schedule management, inbox management, travel coordination, and expense reconciliation.
• Own the CEO’s calendar and ensure that conflicts do not happen, critical meetings aren’t missed, and meetings are properly prioritized. 
• Facilitate meetings by preparing presentations, managing agendas, capturing action items, and documenting outcomes. 
• Ensure the CEO stays on top of his endless task list. 
• Work closely with the VP of Operations on projects. 
• Partner with internal recruiting to schedule interviews and oversee onsites.
• Manage external vendors and contracts. 
• Partner on logistical planning and execution of team events and offsites.
• Connect with members of the team at all levels, and be a person that they rely on and trust. 

Qualifications:

• Minimum of three years experience in a similar role. 
• Experience working at a startup or a dynamic environment.
• Expert-level proficiency in software tools such as Google Workspace, Expensify, Asana, and Quill.

You may be a good match for this role if:

• You are supremely detail-oriented. 
• You enjoy supporting and empowering others.
• You can balance multiple competing priorities and resolve problems.
• You possess exemplary communication skills, both written and verbal.
• Are discrete and exercise excellent judgment.
• You embrace the process of adapting to new and changing situations, and can adjust as needed.
• You are happy to jump in and help with any task that comes your way. 

About Retro Our leadership team is a group of mission-driven, kind, and thoughtful individuals. We take pride in evolving a work environment that fosters collaboration, open communication, and authenticity. We believe that great results are best delivered by a highly creative group working in concert. We are an equal opportunity employer and value diversity at our company; we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If interested in this position, please send your résumé or CV with a couple of sentences about how your experience maps onto our needs, and what interests you about Retro.