Legal Assistant - Hybrid position MA office

Position Summary:

This position will support members of Stealth’s Legal Department and related sub-functions, with a focus on contracts administration, corporate governance, intellectual property (IP) docketing and administration, and equity administration.

Responsibilities:

• Coordinate among Legal Department team members, internal customers, and external vendors on contract administration matters.
• Maintain contracts database and assist with contracts organization and dissemination. Handle contract terminations and renewals.
• Assist with the compilation of materials for board of directors’ meetings.
• Assist with administering the Company’s equity programs, ensuring that all equity transactions are accurately documented, processed, and completed within established timeframes.

o Prepare equity grant paperwork for approval, process new equity grants, and distribute online grant agreements.

o Assist with maintaining equity administration database.

o Assist with processing stock option exercises, ensuring accurate and timely tax withholding and reporting in compliance with governing rules and regulations, stock plan documentation, and policies.

• Assist with set-up and maintenance of virtual data rooms. Partner with cross-functional colleagues to update data room with information from various databases and other sources.
• Maintain tracking spreadsheets of external legal expenses and internal subscriptions; assist in the review and processing of external legal bill payments.
• Provide administrative coordination for the Company’s Sponsorship Committee.
• Coordinate activities and provide general administrative support for the Legal Team, such as meeting management and department filing.
• Assist IP counsel.
• Update and maintain the IP docketing systems.
• Update and maintain lists of domain names, copyrights and trademarks.
• Coordinate the collection and filing of inventor assignment documents and other intellectual property related paperwork.
• Assist with the preparation of reports and materials needed for regulatory filings and diligence requests by extracting data from the docketing systems and other IP files.
• Perform other general administrative duties such as processing requests, preparation of letters, etc.

Competencies:

• Excellent communication (verbal, written) and interpersonal skills.
• Ability to work collaboratively with a variety of scientific, clinical, and operational colleagues.
• Strong organizational, administrative, and analytical skills, with the ability to manage and prioritize multiple tasks to meet timelines.
• Strong detail-orientation and proofreading skills.
• Excellent judgment and discretion in responding to requests and managing projects.
• Self-starter and flexible team player with motivation to learn new concepts.

Requirements:

• Associate's or Bachelor’s degree; 2 years of related experience supporting a corporate legal department or working in a law firm is preferred.
• Extensive experience using Microsoft Excel, PowerPoint, Word; database management experience and/or experience with intellectual property docketing is also helpful.
• This position is generally remote; however, periodic travel to/from Stealth’s corporate office in Needham, MA is expected.